What Mendry’s VA Provider Enrollment Coordinators Do

About Mendry

Mendry is a 501(c)(3) nonprofit, founded by Veterans and their families. We know the system inside and out—because we’ve lived it. We’ve navigated referrals, waited on authorizations, and struggled through the endless acronyms that stand between Veterans and care.
Our mission is simple: remove the barriers that delay care.
One of the biggest barriers? Paperwork that slows down provider enrollment.
Optum and TriWest run the VA Community Care Network (CCN), but they don’t fix incomplete packets. That leaves providers on their own—and Veterans waiting.
That’s where our VA Community Care Provider Enrollment Coordinators come in. These non-medical independent contractors step in to clean up, complete, and shepherd provider documents through the process.

Why This Role is Needed

VA’s TPAs don’t fix paperwork

They only process what they’re given.

Providers are overwhelmed

They want to serve Veterans but aren’t always sure what’s required 

Small errors cause big delays

A missing signature, expired license, or mismatched NPI can add weeks to approval. 

Veterans pay the price

Every delay means longer waits and wider gaps in care.
From fixing incomplete paperwork to a provider’s first approved claim – our Coordinators keep Veterans’ care moving. Many bring prior VA Community Care experience and work as compliance-minded, detail-driven Enrollment Coordinators. They take on what Optum and TriWest don’t—collecting, organizing, and preparing files so providers spend less time on admin and more time caring for Veterans. By closing paperwork gaps, they make sure enrollment packets are submission-ready, prevent delays, and support providers through the entire process. The result: faster approvals, fewer headaches, and timely care for those who served.

Why this role exists

When a community healthcare provider applies to join VA Community Care, here’s what happens:

Optum (Regions 1–3) and TriWest (Regions 4–5)

Manage the official portals and perform credentialing reviews.

Providers

Must upload documents, keep CAQH current, and often complete both electronic and paper submissions.

Inconsistent

If files are incomplete or inconsistent, they’re returned with a deficiency notice—slowing everything down.

Optum and TriWest

Process and review submissions, but they don’t prepare or organize a provider’s paperwork.

Plainly

Optum/TriWest

Built to process completed files and enforce network rules.

Providers

Busy, often new to dual submissions and portal nuances.

Mendry Coordinators

Independent contractors who bridge the gap—helping providers organize, verify, and submit cleaner packets while keeping follow-up on track.

What our members typically handle

01

Gather and organize paperwork.

02

Quality-check for legibility, expiration dates, and consistent identifiers.

03

Anticipate both electronic and paper submission requirements.

04

Prepare cleaner packets (under provider direction).

05

Conduct recommended follow-ups (e.g., Day-7 check, Day-14 escalation).

06

Track expirations to help prevent avoidable lapses.

What Our Coordinators Do

Document Collection & QC

  • W-9s, EFT/ERA, malpractice dec pages, licenses, DEA certificates, board certifications.

  • Every file reviewed for legibility, expiration, and matching identifiers. 

Profile Verification

  • NPI records aligned with W-9 and license.

  • CAQH current and shared with payers.

  • Practice demographics updated.

Dual Submission Awareness

  • Many forms must be uploaded and mailed.

  • Members schedule, track, and proof both submissions.

Deficiency Resolution

  • Catch mismatches early.

  • Fix and resubmit quickly.

  • Maintain proof of correction.

Renewal Tracking

  • Licenses, DEA, malpractice, and board certifications tracked with 90/60/30-day reminders.

Why Providers Need This

VS

Without a Coordinator

With a Coordinator

Comparison: Who Does What

Insert this as a formatted Word table with gridlines and shaded header row.

Who else provides similar help?

Transparency matters:

Optum and TriWest

Are the official administrators. They contract and activate providers, but do not manage providers’ internal paperwork.

Credentialing/enrollment firms

May support payer enrollment broadly; some overlap with these tasks, depending on scope.

VA medical centers

May offer guidance, but generally do not prepare complete enrollment packets for providers.

How our members work

01

Independent Contractors

Set their own schedules and practices while meeting Mendry’s quality standards.

02

Scopes & Deadlines

Each contract outlines deliverables, checklists, and target timelines.

03

Status Transparency

Coordinators provide proof of submissions and log updates for accountability.

04

Professional Cadence

Best practice rhythm (Day-7 check, Day-14 escalation) keeps momentum.

05

Audit-Ready Files

Uniform naming and secure storage ensure documentation stays organized and compliant.

Why Mendry

Mendry’s mission is to help providers navigate enrollment paperwork more efficiently, reducing common delays and supporting quicker access to care for Veterans.

Compliance guardrails

Strictly administrative, non-medical, PHI-light, no clinical advice.

Community strength

Independent contractors share tools and templates through a nonprofit-supported network.

Scalability

From single clinics to large practices, Coordinators adapt quickly to demand.

This is an illustrative example. Timelines and outcomes vary by region, volume, and payer processing.

Ready to Serve Veterans Faster?

If you’re a provider joining VA CCN—or an administrator aiming to streamline your paperwork pipeline—Mendry can connect you with a VA Community Care Provider Enrollment Coordinator.

Each role has its lane

Optum and TriWest administer and process, providers supply complete documentation, and Mendry Coordinators step in to make the paperwork cleaner, timelier, and easier to manage.

The result is simple

better readiness, fewer setbacks, and more time for providers to do what matters most—care for Veterans.

Required Disclaimer

Mendry is an educational platform only. We do not provide medical advice, product recommendations, or assistance with state programs. All medical decisions are made by Mendry, a nonprofit platform offering education and a professional network for providers interested in safe, legal medical cannabis access for veterans, without prescribing or product sales.

Who We Are

  • 501(c)(3) nonprofit for licensed healthcare providers
  • Focused on veterans and civilians seeking alternative care
  • Founded by veterans, caregivers, and osteopathic physicians
  • Not a dispensary; provides education, credibility, and visibility

Why Providers Join

  • Legally safe: no health record storage or product sales
  • Audience of motivated veterans seeking credible providers
  • Community focused on transparency and compassion

Membership Benefits

  • SEO-optimized directory profiles
  • Media exposure (podcasts, webinars)
  • Professional networking
  • Elevated visibility to veterans

Membership Tiers

  • Tier 1: Verified Provider listing and badge
  • Tier 2: Enhanced profile, newsletter, media eligibility
  • Tier 3: Full media partner, event co-branding, social amplification

Content Policy

  • No medical advice or product endorsements
  • No state paperwork help
  • Full compliance and transparency

How to Join

  • Submit credentials, staff verification, choose tier, publish profile
  • Simple online application for providers

Why Now

  • Rising demand for compliant cannabis education
  • Mendry provides a trusted alternative between avoidance and noncompliance

Disclaimer

  • Educational only; not affiliated with the VA or state programs.

 the patient in consultation with their licensed healthcare provider. Mendry.org is not affiliated with the U.S. Department of Veterans Affairs.